Operations Administrator

Location Livingston
Contact name: Jemma Reilly

Contact email: jemma.reilly@circet.ie
Job ref: 776
Published: 12 days ago
THE ROLE

The role of Operations Administrator is a key role in supporting our field teams from onboarding to ensure they have everything they need to support them through training to being fully productive in the field, further supporting any training opportunities, and updates to accreditations.
You will work closely with our Team Managers to ensure that their team are fully functional and have all the resources they need to maintain efficiency.

WORKING WITH CIRCET

Circet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4500 employees across Ireland & UK we continue to bring people together to make this happen.


KEY DUTIES AND RESPONSIBILITIES
  • Working closely with HR onboarding coordinators you will understand the timeline for travel and training for new engineers and communicate effectively with our procurement teams to support a smooth onboarding experience
  • You’ll complete the checklist of items needed to gather information from the new engineers to complete checks such as Driving Licence, Smart Awards, Disclosure Checks and other regulatory information to update our systems
  • Liaising with Training, you’ll understand the training requirements and sign off projection for each engineer and ensure the correct kit, tooling, van, equipment is available on time
  • You’ll update external systems as needed such as the Smart Awards to ensure we are living up to our industry standards
  • Being a hybrid role, you will support maintenance of our facilities in our Livingston office, such as H&S requirements and Fire regulations

SKILLS REQUIRED
  • Preferred: Nat 4 or 5 level education.
  • Ideally, candidates will already have administration experience and proven track record keeping records and managing their own workload
  • Strong communication skills.
  • Good understanding of Microsoft Office applications