We are Hiring!
Circet Ireland are currently recruiting for an experienced Onboarding Coordinator to provide support to the business and ensure that the recruitment and onboarding process is achieved in an effective and efficient manner across our Installations division.
This role will involve high volumes of onboarding and recruitment, as well as some human resources tasks. You will work as part of a team and in a fast paced environment.
Reporting to: Recruitment Manager
Responsibilities as include:
- Follow the onboarding process and ensure all requirements are met.
- Arrange accommodation including transitional accommodation.
- Arrange training requirements and maintain training records.
- Arrange PPE requirements for induction day.
- Review right to work documentation.
- Arrange and facilitate bank accounts.
- Check and interpret background checks, medical assessments and police disclosures.
- Arrange drug and alcohol tests when required.
- Report and escalate any non-conformances.
- Administration of HR tasks such as return to work meetings, disciplinary and investigations etc
- Maintain and build up a resource portfolio.
- Constantly maintain and update onboarding P&L by keeping a track of all cost and revenue.
- Meet agreed KPIs and targets.
- Partners with teammates and management to communicate various policies, procedures, and statuses as they relate to HSS onboarding requirements and client credentialing requirements.
- Updates applicable personnel systems to ensure accurate recording and tracking of onboarding.
- Maintains files and updates SharePoint site with all onboarding compliance information.
- Demonstrates understanding and sensitivity for the employee's circumstances.
Experience and knowledge required:
- Minimum 1 years’ experience in a similar role within a Construction/Telecommunications/Utilities environment would be advantageous.
- Excellent working knowledge of Microsoft Office, predominantly MS Word, Excel and Outlook.
- Previous experience booking flights and accommodation
- Ability to coordinate onboarding schedules and tasks for high volumes of new employees
- The ability to organise, multitask, prioritise and work under pressure.
- Demonstrate excellent communication skills both written and verbal.
- Exhibit analytical and problem-solving skills.
- Establish strong working relationships with colleagues.
- Have integrity and humility in all aspects of work.
- Possess time management skills and be friendly and upbeat attitude.
- Ability to work on several projects simultaneously while continuing to provide quality work.
- Ability to communicate effectively, both verbally and in writing, with a diverse population at all levels within the organization as well as outside parties.