Senior Project Coordinator

Location East Kilbride
Job ref: 006402
Published: 11 months ago


Traffic Management Senior Project Co-ordinator – Freeflow Traffic Management


Reporting to:

Senior Contracts Manager



East Kilbride -Scotland


Full Time Permanent


Main Duties: 

  • The following reflect the main tasks associated with this position and are not intended to be exclusive or exhaustive:
  • Overseeing permit team to ensure permit dates are met/obtained with correct details added to system ensuring a fluid permitted/approved workstack supporting a quick turnaround/demanding workflow.
  • Where required, administering planned and emergency street works notices/permits for all types of traffic management solutions from traffic signals to road closures. 
  • Liaising with Local Authorities & all affected stake holders obtaining authorisation including arranging parking suspensions, bus stop suspensions and main light switch outs. 
  • Primarily administering permits/notices on behalf of our in-house TM division on the England roads network            and working in collaboration with the groups in house noticing team with a primary focus on our in house traffic management division “Freeflows” day to day operations. 
  • Coordinating with other 3rd parties e.g. parking suspensions, bus stop suspensions, road closures etc. 

Experience’ Knowledge and Skills:

  • The successful candidate should have, knowledge of the following elements, some with advantageous elements. 
  • Experience in noticing varied traffic management works and comfortable with the variables/additional requirements therein. 
  • Vast experience in NRSWA/TMA/EToN/Symology with a firm grasp of Street Manager essential. 
  • Able to liaise and maintain good relationships with local authorities and 3rd parties. 
  • Good organisational, time management and communication skills. 
  • Able to work proactively, accurately, and methodically under pressure and to strict deadlines. 
  • PC literate/good knowledge of Excel & Outlook. 
  • Must be a team worker. 
  • Ability to lead a team and offer support in pressurised situations. 
  • Confident and able to attend regular update meetings with project teams, noticing colleagues and clients alike.  
  • Flexibility to work remotely from home but also in office-based environment in either Milton Keynes of Mildenhall (candidate dependent). 

Health & Safety Compliance:

  • Monitor site practices and routines to ensure compliance with relevant legislation and regulations, including the company H & S Policy, to minimise the likelihood of accidents and the resulting fines and compensation claims.
  • Ensure training needs are identified and, in conjunction with HSEQ Department, arrange for personnel to attend such courses as are necessary. Failure to embrace a safe and secure environment can result in disciplinary proceedings.


See Appendix 1 for a detailed list of safety responsibilities.




  • Full responsibility for all aspects of Health and Safety on your contract
  • Understand and implement the company safety policy.
  • Appointment of qualified HSEQ representative for their respective contracts
  • Appreciate the responsibilities of personnel under their authority and ensure that each employee knows his/her responsibility and are equipped to play their part. Engage with all employees on their contract should they fail to discharge their Health and Safety responsibilities.
  • Ensure that Risk Assessments and Method Statements on activities within their contract are carried out on site and ensure that the methods and systems of work are safe. Also, that the necessary procedures, rules and regulations designed to achieve this are formulated, published and applied.
  • Ensure the provision of written instructions of work methods outlining potential hazards and precautions, and ensure they are complied with.
  • Ensure accident and near-miss reporting procedures are understood and complied with, and assist with accident investigations where appropriate.
  • Ensure that the agreed audit process is carried out in compliance with Company guidelines. Ensure ongoing monitoring of safety and health performance against predetermined plans and standards.
  • Ensure all employees are correctly trained/competent to carry out the prescribed task and that the necessary licenses/certificates of competence are in force and appropriate and supplied for the purpose of recording.
  • Ensure all sub-contractors are correctly trained/competent to carry out the prescribed task and that the necessary licenses/certificates of competence are in force and appropriate and supplied for the purpose of recording.
  • Ensure provision and maintenance of welfare facilities and PPE on all contracts. 
  • Monitor the design, development, installation and operation of management arrangements, safety systems and workplace precautions.
  • Ensure accurate recording and monitoring of all HSEQ records, including but not exhaustive, accidents, ill health, incidents and other evidence of deficient safety and health performance.
  • Ensure monitoring of all equipment on your contract, and assessment of its accuracy and reliability calibration and regular maintenance of this equipment together with documented records of both the procedures involved and the results obtained.
  • Ensure the Statutory Notices, the Safety Policy, Insurance Certificate and the names of Appointed First Aiders are displayed and maintained in prominent locations.
  • Ensure that all new employees in the company are provided with a copy of the policy statement, receive such induction training as may be laid down in procedures, are issued with personal protective equipment as required and their personal responsibilities as set out in this manual.
  • A commitment to safety and health objectives, including internal and joint client audits with clients and your team in general; and participation in creating a positive safety and health culture by rewarding positive work done to control risk.
  • Responsible for tracking cost and financial impact on P&L in relation to safety and quality issues.



  • Carry out such other duties as are consistent with the job-holder’s knowledge and skills and are necessary for the satisfactory completion of contracts or for attainment of the goals of the business.